Exhibitor & Seller Schedule and FAQ’s

2019 Mint 400 Exhibitor Schedule & FAQ

ABOUT THE MINT 400 OFF-ROAD FESTIVAL
The Mint 400 Off-Road Festival is the world’s premier off-road race event, and for over five decades it has drawn the industry’s best racers, brightest mechanical minds and most progressive off-road product makers to fabulous Las Vegas. What started as a traditional one day “tech and contingency” event, has exploded into a full blown festival with music acts, food offerings, and hundreds of fun activities for people of all ages. Off-Road enthusiasts and race fans descend upon Fremont Street East by the thousand to check out specialty equipment, performance gear, and to see all 1,000 Mint 400 competitors parade their vehicles down Fremont Street. There are autograph sessions, photo ops, and a press pool of over 250 international media professionals all covering the spectacle. The Mint 400 Off-Road Festival is the perfect kick-off event to the world’s most challenging and exciting off-road race!

LOCATION AND DATES
The Mint 400 Off-road Festival is located on Fremont St. East, Las Vegas Nevada, 89104.  Event and exhibitor space is typically laid out from Las Vegas Blvd to 11th St. utilizing side streets and various parking lots.  Exhibitor/Seller and event space at the Start/ Finish line is located behind Buffalo Bill’s Resort and Casino at: 31700 Las Vegas Blvd S, Jean, NV 89019.  

EXHIBITOR/SELLER SPACE ASSIGNMENT
The method of determining space assignment is not an exact science. Official Sponsors and Partners of the Mint 400 are given first choice of space, then we use the date of your signup and size needs to determine placement. There are no carry over rights from previous years or “reserved” spaces. We do our best each year to accommodate all requests and carefully place each exhibitor/seller in the best possible location. Remember – we are all guests of the City of Las Vegas and as such we must conduct ourselves professionally at all times. Please help us by keeping your space clean, free from clutter, and lend a hand to your fellow exhibitors and sellers if necessary.

Mint 400 Off-Road Festival Dates:
Thursday, March 7th:  8:00 am – 5:00 pm
Friday, March 8th:  8:00 am – 5:00 pm

Primm Start/ Finish Line Dates:
Saturday, March 9th:  8:00 am – 5:00 pm
Sunday, March 10th:  8:00 am – 5:00 pm

FREMONT ST. EXHIBITOR MOVE-IN

Tuesday, March 5th
Large booth/ Semi/ Trailers ……………………………………………. 7:00 am – 6:00 pm

Wednesday, March 6th
Large booth/ Semi/ Trailers ……………………………………………. 7:00 am – 1:00 pm

Wednesday, March 6th
Small booth/ EZ UP …………………………………………….………. 7:00 am – 1:00 pm

Thursday, March 7th
Small booth/ EZ UP …………………………………………….………. 6:00 am – 8:00 am

FREMONT ST. EXHIBITOR MOVE-OUT

Friday, March 8th
Small booth/ EZ UP …………………………………………….………. 5:00 pm – 8:00 pm

Friday, March 8th
Large booth/ Semi/ Trailers ……………………………………………. 5:00 pm – 12:00 am

PRIMM START/FINISH EXHIBITOR MOVE-IN

Tuesday, March 5th
Large booth/ Semi/ Trailers ……………………………………………. 7:00 am – 6:00 pm

Wednesday, March 6th
Large booth/ Semi/ Trailers ……………………………………………. 7:00 am – 1:00 pm

Friday, March 8th
Large booth/ Semi/ Trailers ……………………………………………. 6:00 pm – 11:00 pm

Saturday, March 9th
Small booth/ EZ UP …………………………………………….………. 6:00 am – 8:00 am

PRIMM START/FINISH EXHIBITOR MOVE-OUT

Sunday, March 10th
Small booth/ EZ UP …………………………………………….………. 5:00 pm – 12:00 am

Sunday – Monday, March 10th & 11th
Large booth/ Semi/ Trailers ……………………………………………. 5:00 pm – 6:00 am

Exhibitors must arrive during the scheduled load-in times.  Failure to arrive during scheduled load-in times may result in loss of booth and or service fee.

2019 Mint 400 Off-Road Festival Exhibitor FAQ

Where is the Mint 400 Off-Road Festival?
The Mint 400 Off-Road Festival is located downtown Las Vegas on Fremont Street East, beginning on Las Vegas Blvd and ending on 11th Street. The tech and contingency vehicle route will be the same as it was in 2018, with off/on loading of ALL race vehicles at the Cashman Field parking lot, 826 North Las Vegas Blvd.

Where is the Primm Valley Start/Finish line?
The Official Mint 400 Primm Valley Resorts Start/Finish Line is located in Primm, NV directly behind Buffalo Bill’s Resort & Casino: 31700 S Las Vegas Blvd, Primm, NV 89019

How do I reserve exhibitor/seller booth space?
The Mint exhibitor/seller booth space sign up is online.  Click here to get started.

Who are my contacts for information/questions for the Mint 400 Off-Road Festival?
Israel Stone [email protected] is the man and will be your primary contact for Mint 400 Off-Road Festival information/questions. More information regarding load in/out schedule and placement will be available through Izzy closer to the event.

Please contact Matt Martelli [email protected] or Kilian Hamlin [email protected] for additional sponsorship/partnership opportunities.

What are the hours of operation of Tech & Contingency & Primm Valley Start/Finish exhibiting/selling?

Thursday, March 7th (Fremont Street): 8:00am-5:00pm
Friday, March 8th (Fremont Street): 8:00am-5:00pm
Saturday, March 9th (Primm Valley Resorts Start/Finish): 6:00am-10:00pm
Sunday, March 10th (Primm Valley Resorts Start/Finish): 6:00am-10:00pm

What is the move in/out schedule?
2018 was a huge improvement due to the scheduled load in and out times. Israel Stone will contact you with your scheduled load in/out time for both Fremont St. and Primm as we get closer to the event.

How does placement work?  Can I pick where I want to be placed?
Moving 200 exhibitors onto Fremont Street is a monumental task.  The Mint 400 rewards premium placement and choice of locations on Fremont St. and Primm to official Mint 400 sponsors.  Please contact [email protected] for sponsorship opportunities. Exhibitors/Sellers will have the opportunity to discuss their placement with our staff prior to final placement.

I want to be next to a specific exhibitor.  Can you place us together?
If you wish to be placed next to a specific exhibitor, please note so during the checkout process. This does not guarantee that you will be placed next to each other. We will try our best to accommodate all requests, but we cannot guarantee exact placement because of the Fremont Street layout (curbs, fire hydrants, handicapped parking spaces) and city codes.

I don’t want to be placed next to a specific exhibitors or seller.  What do I do?
We are hip to this.  We will do our best not to place two exhibitors selling similar products next to each other. Don’t be afraid to reach out to us to discuss. We try to make everyone happy.

What if my layout/size of space changes?
If your layout changes after you book with us, please contact us right away to update your layout space. If you arrive to move in with more space than reserved, you may be charged additional fees onsite.

When is load in and out for placement?
Israel Stone will contact you with your scheduled load in/out time for both Fremont St. and Primm.

I want to make the most of my contingency experience.  How can I stand out and increase my sales?
The Mint 400 is all about activation.  Promoting your presence at contingency before and during the event is crucial.  We suggest creating an interactive experience for Mint 400 race fans including giveaways, raffles, contests, coupons, games or anything else that will attract people to your booth.  TV screens and music are allowed, provided they are at a nominal volume and don’t disturb the exhibitors next to you.

Are there any items I am not allowed to sell at contingency?
Prepared food, beverages (including alcohol), fireworks, firearms, weapons of any kind, materials of adult nature or any items prohibited by state and local law are prohibited from being sold at The Mint 400.

I am selling goods.  Do I need to pay Nevada state sales tax?
YES. All Sellers MUST collect 8.25% in taxes. You must issue a payment in the form of a business check or money order for the total tax amount collected to The Nevada Department of Taxation. Your tax payment and tax forms must be mailed to The Mint 400 (29755 Kirsten Ln, Vista CA 92084) using the provided self addressed stamped envelope no later than Monday March 18th. Please do NOT send the payment directly to the State. The Mint 400 is required by law to collect the tax payments and send them in together. Failure to accurately report and make your tax payments mail result in further action by the Nevada Department of Taxation. You will receive a “One Time Sales Tax Form” onsite from Israel Stone as part of your check in process.

Can I exhibit in Primm on race day without vending on Fremont St.?
No.  Exhibiting/Selling in Primm is only available to those who Exhibit/Sell on Fremont St. on Thursday, March 7th and Friday, March 8th.

My booth is near a fire hydrant or handicap access.  What should I do?
We cannot block fire hydrants, flow of pedestrians and the ability for those in wheelchairs to cross the streets and use the cement ramps. Please be sure your display is set up within the area allocated and does not impede pedestrian, ambulance, or handicap access.

Can I have a BBQ, open flames, or heater to stay warm?
There are no open fires allowed on Fremont or Primm. No BBQ’s – gas or charcoal, no propane heaters, nothing with flame. The Fire Marshall will be walking contingency checking for open flames.

What should I do with my trash?
You are responsible for any/all of the trash in your immediate area. Please do not fill the city trash cans with your waste. There are dumpsters located in the main Mint 400 parking lot across from Atomic Liquors. Help us keep costs down by picking up your trash please! If you leave trash behind you will be cited $500 for trash removal.  

I am moving over to Primm from Fremont Street.  Can I leave early?
No.  All exhibitors/sellers are required to remain in place on Fremont St. until 5:00pm on Friday, March 8th. At the conclusion of the Off-Road Festival, exhibitors will be given a designated time window to move over to the Primm Valley Start/Finish Line to ensure a smooth transition. Those exhibitors who wish to avoid breaking down and moving to Primm Friday night may elect instead to build a second set up at Primm. Information regarding load in/out dates & times will be available prior to the event.

When can I load out from Primm?
All exhibitors in Primm must remain in place at the Start/Finish Line until 10:00pm on Sunday, March 10th. Exhibitors may leave their set ups overnight but please note that The Mint 400 and Primm Valley Resorts will not be held responsible for damage/theft, as there will be no security in the lot overnight. All exhibitors must be fully moved out of Primm by 5:00pm on Monday, March 11th. Please pick up your trash!