Mint 400 Media Guidelines

Mint 400 Media Guidelines

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Welcome to the 2020 BFGoodrich Tires Mint 400! The safety of our spectators, racers, volunteers, TV production crew, event staff, general public and media is our most important concern during our events and races. The following Media Guidelines are being provided to you, to ensure that you understand your obligations as a credentialed member of The Mint 400 media. If you have any questions not answered here please contact [email protected].

Remember – submitting a media credential request does not guarantee media credentials. The Mint 400 will review all credential requests and we reserve the right to approve or deny any application. A past credential does not guarantee you will be renewed annually.

If you are a media group, a form must be filled out for each individual.

The BLM and/or Mint 400 Staff reserve the right to remove credentials onsite if any policies or procedures, safety or otherwise, are violated. Media access to The Mint 400 race is a privilege, not a right, and your access can be revoked at any time.

Media Credential Request Application
No media credential requests will be accepted in person. No exceptions. You MUST register online prior to the event here: www.themint400.com/mediacredentials

  • You must be 18 years of age or older to be credentialed by The Mint 400. No exceptions.
  • Credentials are required to shoot (no closer than) 50 feet from the racecourse during Qualifying and The Mint 400 races. They are non-transferable. No exceptions.
  • Children, friends, or other non-credentialed persons may not accompany you either by foot, or vehicle into the restricted area. Anyone caught “shuttling” non-media persons will have their credentials immediately revoked and may be cited by law enforcement.
  • You do not need credentials to shoot any of the Mint 400 festivities in Clark County, Downtown Las Vegas, or at any of The Mint 400 events – however your Mint 400 credential is NOT a City of Las Vegas film permit. If you wish to document other parts of the City, such as the “Welcome to Las Vegas” sign you must secure your own film permits to do so. Please be aware that most of the sidewalks in front of the casinos are private property.
  • You do not need credentials to shoot from spectator areas on race day, however please do not obstruct the view of other spectators and never leave the designated spectator area.
  • Guest Media may not mark vehicles inside the spectator areas unless they purchase and display a spectator parking pass.
  • Under no circumstances may team members leave the designated pit areas to document the race – doing so will result in time penalties and possible disqualification.

Credential Fee
The cost for media credentials is $150 per credential and is non-refundable. Payment will be collected onsite during onsite registration.

Mandatory Safety Bibs, Media Credentials, Wristbands, Media Placards and Media Flags
You must show a valid government-issued ID onsite to receive your credentials. They may not be picked up by a third party as you will need to sign important waivers in person at the time of pick-up. At the time of credential pickup you will be issued:

  • (1) Numbered “Guest Media” Bib
  • (1) Wristband
  • (1) Lanyard
  • (2) Media Placards for your vehicle
  • (1) Flag for your vehicle.
  • (1) Guest Media Access Map

All media personnel must wear the supplied Mint 400 safety bib at all times! No media will be allowed to wear personal vests. Failure to do so will result in revocation of your media credentials and you will be required to leave the course. This is a Bureau of Land Management (BLM) requirement AND IS NOT OPTIONAL.

Personal Identification – Your 2020 Mint 400 Guest Media Bib is paid for with your credential fee. They do not need to be returned. In addition to your mandatory safety bib you must wear the issued wristband and credential at all times.

Vehicle Identification – Please display your supplied media vehicle placards on the front and rear windshield of your vehicle and flag on your vehicle at all times for both Qualifying and the race. When you enter the media areas ALL persons in your vehicle must be credentialed media. NO EXCEPTIONS.

You must have your credentials to access the media parking areas and the Mint 400 racecourse.

Onsite Credential Pickup for Qualifying: Credentials are required to shoot on course during Qualifying on Thursday, March 5th. Credentials for the Method Race Wheels Qualifying can be picked up:

Date: Wednesday, March 4th
Location: TBD
Time: TBD

Onsite Credential Pickup for Race Days: Those not shooting the Method Race Wheels Qualifying, credentials for race day may be picked up:

Date: Thursday, March 5th
Location: TBD
Time: TBD

Release Waiver
Each individual approved for media credentials must sign the required Mint 400 Release Waivers in person before credentials will be issued. Please bring a government issued photo ID with you.

Mint 400 Editorial / Team License Agreement
Each individual approved for media credentials must sign the Mint 400 Editorial / Team License Agreement in person before credentials will be issued. Media licensing is strictly enforced at this event. Please read the license thoroughly. If you need a Commercial license please contact us prior to the event. You are responsible for requesting the proper license and liable for the use of all media you document and deliver to any third party.

Media Classes – “Guest” Media and “TV / Film” Media
There are two classes of media at The Mint 400:

  1. “Guest Media” – Includes any/all media who are pre approved professionals credentialed by The Mint 400 wearing a Guest Media bib.
  2. “TV / Film” – Includes Mint 400 television film crew and photographers wearing a “Mint 400” vest.

The Mint 400 TV / Film Crews have additional access to areas NOT permitted to Guest Media.

Mint 400 TV / Film Crew shall have the authority to request that Guest Media move if they are deemed to be unsafe, or obstructing television cameras view of the race course.

Please do not block the Live Stream cameras.

Guest Media may be asked to move from a specific location for any reason, by BLM personnel and/or Mint 400 TV / Film Crews. Media credentials may be revoked (with no refund due), for any reason at any time including but not limited to: unprofessional behavior, unsafe behavior, and/or ignoring the requests of safety workers and/or BLM or Mint 400 officials.

Mandatory Media Safety Meeting: There is a mandatory media safety meeting:

Date: Thursday, March 5th
Location: TBD
Time: 4:30pm

Attendance will be taken. We will review safety guidelines, discuss media rights, and offer suggestions for shooting locations. You must be credentialed to attend this meeting.

Mandatory Helicopter Pilots Meeting: If you will be in a helicopter, you must pre-register them here: www.themint400.com/helicopters

There is a mandatory helicopter pilots safety meeting:

Date: Thursday, March 5th
Location: TBD
Time: 4:00pm

Attendance will be taken. We will review safety guidelines, discuss media rights, and offer suggestions for shooting locations. You must be credentialed to attend this meeting.

Aerial Drone Policy: There is absolutely NO flying of radio controlled “drones”, “quadcopters”, or “helicopters” at The Mint 400. Period. End of discussion. Don’t ask. The answer is no. This is in keeping with BLM, Clarke County and FAA requirements and regulations.

Race Teams: In the interest of fairness to all race teams, NO RACE TEAM PERSONNEL are eligible for Media Credentials allowing them access to the racecourse. No exceptions. Race team members may NOT leave the designated pit areas to photograph or film the race.

Safety and Best Practices for Photographers and Videographers: GUEST MEDIA are required to stay back AT LEAST 50 FEET from the racecourse at all times. YOU ARE NOT ALLOWED TO STAND IN THE RACECOURSE FOR ANY REASON. If you are found on the course or within 50 feet of it by a Mint 400 or BLM official your media privileges will be immediately revoked and you will be required to leave the event.

You are not permitted to drive on any part of the racecourse at any time. No Exceptions.

Alcohol / Drug Policy: The possession of alcohol or drugs by Guest Media, or being intoxicated while in the restricted area at The Mint 400 is strictly forbidden. It is a federal crime to be in possession of marijuana on BLM managed land, including the Mint 400 racecourse and restricted areas. No exceptions.

No UTV’s / Motorcycles / RV’s: Guest Media are not allowed to access the racecourse using UTV’s, motorcycles, quads, three wheelers, or other motorized vehicles including RV’s and large oversized trucks. Light, medium and full size passenger cars and trucks only. Anyone caught driving a UTV or motorized vehicle in the open desert is subject to ticketing, arrest, and/or fines including having your vehicle impounded.

Access to The Mint 400 Qualifying on Thursday, March 5th
The drive from downtown Las Vegas to Qualifying is approximately 45 minutes. Place the car placards in your front and rear windows and your flag on your vehicle prior to entering the Qualifying area. You must have your credentials to access the Qualifying parking area and the Qualifying course. Do NOT drive your vehicle into the open desert! Remain on marked roads always! DO NOT PARK ON VEGETATION OR YOU WILL BE TICKETED BY THE BLM.

Park your vehicle in the designated Qualifying parking area and walk to areas that are safely accessible to the Qualifying racecourse.

Use common sense when picking your spot to film or shoot from. The outsides of turns are very dangerous! Do not under any circumstances stand on the outside of a turn or cross the racecourse when a competitor is on course.

Access to The Mint 400 Racecourse on Friday, March 6th and Saturday, March 7th
Prior to driving out to the racecourse, please tape your media placards to the front and rear window of your vehicle and put your flag on your vehicle.. Please put on your media bib and be prepared to show your wristband and credential badge. Everyone in your vehicle must have a bib, wristband, and credential – no exceptions.

You will be given a map that shows you where you may park your car to access the racecourse.
Please do NOT deviate from the marked roads and parking spots indicated on this map.
Please do NOT park in the designated spectator areas as space is extremely limited.
Please do your best to avoid blocking the view of those spectating when working near those areas.

HELP US PROMOTE THE MINT! Please hashtag #mint400 and tag @themint400 on your posts, photos and videos – and when possible select the Mint 400 locations in Vegas and out at Jean and Primm. This helps us track or engagement and stoke sponsors out. THANK YOU!