Mint 400 Exhibitor Rules & Regulations

Off-Road Festival and Start/Finish Exhibitor & Seller Rules and Regulations

WELCOME TO THE GREAT AMERICAN OFF-ROAD RACE!!!

Thank you for registering with us to be an Exhibitor/Seller for the BFGoodrich Tires Mint 400 Off-Road Festival and/or Start/Finish Line at Primm Valley! If you have any questions please email Jimi Switzer, (jimi@themint400.com) Jimi will be your primary point of contact for placement, load in/out, and info/questions during the event. By purchasing a Mint 400 Exhibitor/Seller space offered by The Mint 400, you and your company and staff (“Seller”) agree to comply with all of the Rules and Regulations (the “Rules”) as defined below, as well as all federal, state, and local laws. The Mint 400 reserves the right to reject or refuse any Exhibitor/Seller application for any reason, and to revise or amend these Rules at any time without prior notification.

All Exhibitors/Sellers shall indemnify, defend, and hold harmless The Mint 400 Inc, Mad Media, Terranaut Media Group, The City of Las Vegas, FEED, The Downtown Project, Primm Valley Resorts, and its agents, directors, officers, and employees, from and against any and all claims of third parties, arising out of, or in any way connected with their use of the provided exhibition space including damages for bodily injury, death or personal injury, theft or property damage, arising in the course of Exhibitors use of the Premises. Exhibitor/Seller assumes all risk of damage to property or injury to persons in or about the Premises arising from any cause, and Exhibitor/Seller hereby waives all claims in respect thereof against The Mint 400 and its agents, directors, officers, employees, and event sponsors.

Sales Tax Requirements:

If you are selling anything while in Las Vegas YOU MUST collect sales tax. This includes local Las Vegas businesses and is an absolute requirement for every single vendor.

• You will be provided with tax forms at onsite move in.
• Tax Form: After the event, you are required to fill out and mail us the tax form.
• Payment: Along with the tax forms, you are required to mail us a check made out to The Nevada Department of Taxation for the total amount of taxes collected.

Tax Form & Payment Shipping Address:

The Mint 400 Race Corp
29755 Kirsten Lane
Vista, CA 92084

Exhibitor/Sellers Insurance Requirements:

• Commercial General Liability Insurance: All exhibitors must provide a certificate of commercial general liability insurance, naming “The Mint 400 Race Corp” as Additionally Insured. Of no less than $1,000,000 per occurrence and $2,000,000 aggregate. Must be primary and noncontributory, with a waiver of subrogation in favor of the certificate holder.
• Commercial Auto Liability Coverage: If you’ll be parking a vehicle on the premises (Fremont Street or Primm Valley) such as a semi truck or trailer, it must include commercial auto liability coverage on this certificate. No less than a $1,000,000 combined single limit.
• Workers Compensation Insurance: If you have any employees working at the event, it must also include workers compensation insurance.Statutory limits of $1,000,000.

Certificate Holder Information:

The Mint 400 Race Corp
29755 Kirsten Lane
Vista, CA 92084

Please email this certificate to josh@themint400.com for review and acceptance.

Mint 400 Off-Road Festival Exhibitor & Seller Rules and Regulations:

1. Failure to comply with these rules and regulations may result in termination of your selling privileges and you may be denied access to OR asked to leave the Premises without a refund (in whole or part). If any of the rules or regulations listed here are deemed invalid due to local, state or federal law, the remainder of the Rules shall in no way be affected.
2. Exhibitor/Seller acknowledges that as a condition of entering the Mint 400 Event, information regarding Exhibitor/Seller’s name, address, telephone number, driver’s license, and business name and address will be considered public and available for dissemination at The Mint 400’s sole discretion for the purpose of reporting to the Nevada State Board of Equalization and the City of Las Vegas.
3. Your Exhibitor/Seller space may not be sold or transferred to another company or person.
4. You may not sublet, lease, rent, or allow another company or Exhibitor/Seller to utilize your designated Exhibitor space.
5. The Mint 400 Off-Road Festival is booked on a first-come first-served basis. We try our best to fulfill all requests, but we cannot guarantee exact placement due to the Fremont Street layout (curbs, fire hydrants, handicapped parking spaces) and city codes.
6. Payment must be made in full, using our online payment system. All Mint 400 Exhibitor/Seller Event applications are subject to approval. We reserve the right to deny any exhibitor/seller application for any reason.
7. If your footprint requirements change after you book with us please contact us right away to update your layout. Increasing your footprint may result in additional charges. Changes to your layout, resulting in a larger footprint, are not generally permitted the day of the event.
8. For refunds or cancellation please see our Vendor/Exhibitor Refund Policy HERE. Please note, The Mint 400 does not issue cash refunds, rain checks, credits, wire transfers, coupons, or refunds of any kind during the Event.
9. Exhibitors are required to check-in with Mint 400 staff and load-in at their scheduled times. Failure to show up at the correct time and location may result in the loss of your pre-designated Exhibitor/Seller location.  
10. Regardless of your assigned space, Exhibitor/Sellers must not block fire hydrants, the flow of pedestrians on sidewalks, wheelchair access to cross the streets and/or use of handicapped ramps.
11. Exhibitor/Sellers are prohibited from distributing or selling prepared food, alcoholic beverages, fireworks, firearms, weapons of any kind, materials of adult nature, marijuana, tobacco, vape juice or vape pens, or any items prohibited by state and local law.
12. All Exhibitors and Sellers must have a working fire extinguisher in their booth space at all times, regardless of whether you are using electrical power, or other combustible products.
13. Open fires are not permitted. No BBQ’s - gas or charcoal - no propane heaters, no open flames.
14. Exhibitor/Sellers are permitted to use portable generator power 3k and less, provided they have a “quiet mode” and do not expel excess fumes. Semi trucks with onboard generator power are permitted.
15. Forklift services are available are available for $500.00 per hour. 2 hour min fee. Contact Israel Stone.
16. Exhibitors/Sellers are responsible for keeping their area clean from trash during the Event and leaving the Premises clean prior to load-out. There are two 40-yard dumpsters located near the main Mint 400 stage on the corner of North 10th Street and East Ogden Avenue available for trash deposit. Exhibitor/Sellers that leave trashed behind will be charged a $500 cleanup fee.
17. The Mint 400 Off-Road Festival Code of Conduct. Exhibitors/Sellers shall at all times dress, act, display, and engage with the public and other Exhibitors/Sellers in a professional manner. Any Exhibitor/Seller that uses lewd, or offensive language, threatens physical violence, accosts or harasses the public or other Exhibitors/Sellers, or is drunk and/or disorderly shall be removed from the Event and Premises.
18. Load-out for Fremont Street begins Thursday December 2nd at 5pm and ends at 12am midnight. No exceptions! Do not begin to move your display vehicles until specifically approved by Mint 400 staff. Please remove all of your structures, vehicles and trash by midnight to avoid being cited for blocking street sweepers.
19. Load-out for Primm begins Sunday, December 5th at 6am and ends at 6am Monday, December 6th. No exceptions! Do not begin to move your display vehicles until specifically approved by Mint 400 staff. Please remove all of your structures, vehicles and trash and help us keep Primm clean for the next group.  
20. Vending at the Mint 400 Off Road Festival does not include “Official Mint 400 Sponsor” or “Official Mint 400 Partner” designation. Contact us directly if you wish to be an official sponsor of partner of the Mint 400.
21. “The Mint 400™” is a registered trademark of The Mint 400 Inc. You are welcome to use our logo to promote your attendance and booth location at the Event on social media and in print. However please contact us PRIOR to using our logo on anything that is for sale. Use of the Mint 400 name or logo without a proper license is strictly forbidden.
22. In an effort to protect Official Mint 400 licensed clothing, Exhibitors/Sellers are prohibited from selling t-shirts or sweatshirts for less than $25.00.
23. Please leave your pets at home. The City of Las Vegas does not permit animals on Fremont Street unless they are service or guide animals. Pet sitting services are available at The Hydrant Club on Fremont Street.